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Meetings 6 min read 2026-01-03

Meeting Request Email + Reschedule Templates

Two short templates: request a meeting with options, and reschedule politely when plans change.

Make it easy to say yes: propose 2–3 time options.

Meeting request email

Subject: Meeting request — [Topic]

Hi [Name],

Could we schedule 20 minutes to discuss [topic]?

I’m available:
• [Option 1]
• [Option 2]
• [Option 3]

If another time works better, feel free to suggest.

Regards,
[Your Name]

Reschedule meeting email

Subject: Reschedule — [Meeting topic]

Hello [Name],

I’m sorry, I need to reschedule our meeting on [date/time] due to [brief reason].

Could we move it to one of these times?
• [Option 1]
• [Option 2]

Thanks for understanding,
[Your Name]
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